Large organizations are facing a constant demand for information and actionable knowledge to meet business goals and demonstrate the impact of performance.
Given the surge of crunching employee numbers with a call to do more with less (less time, less resources, less guidance), L&D is placed in a unique situation to build on existing human and knowledge resources in order to meet the training needs. This calls for a well crafted knowledge sharing strategy because collective wisdom of a group operates faster and efficiently than an individual.
How do we enable employees to share knowledge while embracing the e-learning best practice?
Enable Curation - Build on existing presentation decks
The first step would be to leverage the existing content and according to stats, there are more than 120 million presentations created in education and business environments. That's a lot of unprocessed knowledge!
This surplus amount of PPT decks in every computer can be potential sites to search of training content. You can save hell lot of time by curating whats out there already instead of creating content from scratch. Think about recycling as a metaphor, this is the eco-friendly learning technique. Few tips:
1) Encourage the SMEs to think of some of the prominent learning needs in their respective teams and ask them to map the presentations with these needs.
2) It is time to embrace Speed over pixel perfect content, so think of reusable templates which can be repurposed to fit the need.
Create learning resources is easy if you hand your SMEs the right tools
What happens after the resources are gathered in a box? It’s time to craft a shape out of it and breathe life into it because more often than not SMEs don’t necessarily know where to stop or how much to share.
Choosing themes/templates has already done half of your job of outlining the content and now its all about internal modifications so that the content is understandable to the target audiences. For instance, embedding Learning Objective maker of Easygenerator eases up your job of defining the learning objectives or choose from a wide selection of content options to shape the resource.
It is easier said than done, and we strongly recommend L&D to constantly guide SMEs on best practices like best ways to engage the population they are trying to reach, give them advice how to fit everything together for a training plan on big programs etc
Provide SMEs guidance to enhance the instructional value of curated content
Finally, encourage them positively to continue knowledge sharing behavior. You can provide useful resources on turning PowerPoint presentations into e-learning content because we do not want an entire deck to be retro fitted into an unsuitable e-learning template. We need the makers of the course to apply some design thinking and hence few pointers in this direction might prove handy.
Few basic questions to get them to think:
- Will this information require more explanation or can it be summarized for a handout reference?
- Is this information relevant to the project and the learner group?
- Could this concept be explained differently or would a YouTube reference help?
- Is the style of presentation appropriate for the group?
Besides the guidance, the value add must be communicated regularly because User Generated Learning is a two pronged solution which helps L&D too meet the rapid learning needs that arise from the business goals and secondly, aids employees to help each other and do more work with less staff!
You can read our research paper on how high performing organisations are blending User Generated Content with their L&D strategy.